Client operating view · July
LiveGross margin
34.1%
+2.4 pts
Cash floor
$118k
Above floor
Plan pace
-4.6%
Behind
Plan vs. actual · year to date
Revenue
92% of plan
Job cost
78% of plan
Overhead
104% of plan
Owner pay
66% of plan
This month's decision
Overhead is running 4% hot. Hold the second truck until margin recovers?
Your bookkeeper records what happened.
Your CPA files it.
Nobody owns what happens next.
That gap is the job. We take it, and we take it with numbers that are already current when we walk in.
What we do
All services →Fractional CFO
The seat itself. Annual plan, monthly operating review, cash strategy, owner pay, pricing and hiring calls, with the numbers already current when we sit down.
Annual plan and budget built with you · Monthly operating review
02Finance operations
Making the numbers worth trusting. Chart mapping, close support, cleanup, and reporting so decisions are not built on stale or miscategorized data.
QuickBooks mapped to operating categories · Close support and data-quality gates
03Planning and analysis
The heavier questions. Scenario models, capacity plans, valuation, and the math behind a hire, a truck, a location, or a price increase.
Scenario and capacity modeling · Job, service-line, and customer profitability
04Systems and build work
When the bottleneck is a workflow rather than a decision. Automation, internal tools, reporting, and web work built around how the business actually runs.
Workflow automation · Custom reporting and dashboards
This work usually runs on spreadsheets. Ours doesn't.
Every client's books, plan, cash model, and owner-pay math live in software we designed and maintain ourselves. It reads QuickBooks nightly, so nothing is rebuilt before we meet.
2026 plan · tracking
$2.79M projected against a $2.84M plan
Variance
-$48k
Months closed
7
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Books read
Nightly
Mapped accounts
96%
Cash floor
Clear
Open decisions
3
Books you can trust
Read-only QuickBooks sync, account mapping into owner categories, stale-data checks, and plain labels on anything not ready to act on.
A plan that stays live
The annual plan sits underneath every month. Actuals chip away at it in real time, and drift surfaces the week it starts instead of at year-end.
Cash with a job
Operating floor, tax reserve, growth reserve, debt, and distributions modeled forward, so owner pay is a decision instead of whatever is left.
Decisions that survive the meeting
Every review leaves behind written rules, owners, and follow-up dates that the system keeps in front of you until they close.
First call to running rhythm in about thirty days.
Four steps
-
Talk
A real conversation about what is actually pressing: cash, owner pay, margin, a hire, a decision you keep re-making.
-
Connect
QuickBooks connects read-only. Within days you see your business mapped into categories you can act on, with the weak spots labeled.
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Build
We set the plan, the cash rules, the owner-pay policy, and the review rhythm together. It goes into the platform, not a deck.
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Run it
We meet on a rhythm. The numbers are already current. The meeting is for the two or three decisions that actually move the business.
Things we've written
All 48 briefs →Profit Before Growth
Sales growth vs margin improvement
A small margin improvement can beat a larger sales target without adding the same operational load.
Read the briefProfit Before Growth
The cost of growing before systems are ready
A 50% revenue goal also means more people, more invoices, more equipment, more supervision, and more cash tied up.
Budget Planning
Setting monthly targets without guessing
Annual goals should break into seasonal, monthly, and weekly targets that reflect how the business actually operates.
Start with a conversation.
Tell us what's going on in the business. If we're not the right help, we'll say so.
A person replies within one business day.